With Covid-19, it became clear that most businesses that initially believed they would only survive with offices could also do the switch to doing business online. However, as meetings became Zoom-led, accountability for achieving milestones in one’s job was not as straightforward and check-ins became more sporadic, businesses also began to struggle with project and time management. That’s normal! The online world is something else– time is somehow felt differently as many projects and teams can be managed more efficiently. As such, businesses can greatly benefit from implementing project management tools like Asana, ClickUp, Basecamp, Teamwork, and more. Let’s discuss this!
One Place For Everything
While the online world is meant to make processes more efficient, it is not always easy to achieve. In fact, as all processes and communications are done online for remote companies, getting lost and losing track of progress can easily happen simply because of the mere amount of information being shared and the number of communication channels. As such, having project management tools in place can help many aspects, including having all projects, information, team members and communications on one specific platform, making it much easier to check and reach needed information.
Easier Sharing of Tasks
Similarly, having access to a project management tool allows all task lists to be updated for everyone in the team, not just individual team members. Concretely, this means that instead of having meetings upon meetings to figure out where everyone is in terms of progress, the team can simply update their respective tasks, making it a cost-effective decision as well. Why? Well, fewer meetings! Not only this, but the platform also makes long email chains a thing of the past as tasks are shared on the platform and updates aren’t needed– team members should simply head over to the project management platform to find out whereabouts in the project process they are at.
Fewer Lost Files
We all know the struggle of having hundreds of files and versions of files being sent to different communication channels and email addresses. And yet, there is an easy solution: an online project management tool. Project management tools also have file-sharing options as projects can be broken down into smaller milestones, hence making it easier to share the needed (updated) files without getting lost in the chaos. In short, these tools offer a mix of a calendar, progress tracker, filing cabinet, and much more, all in one.
Caters to Different Time Zones
One of the differences experienced by online businesses is that of dealing with customers – or team members – who are in different time zones. In such cases, communicating and making sure that everyone is on track can be somewhat of a nightmare as meetings are impossible if a part of the team is sleeping while the other is up and running. Hence, using a project management tool makes it easier to be on top of the progress without fearing that the synchronicity between team members is lost.
Ultimately, switching to an online project management platform can be a lifesaver when it comes to your online business. Try it out and see for yourself!
If you would like specific guidance or training on a particular PM tool, book a Power Hour with us here