I have a free download for you below which was quite the game changer for me. Whether I’m managing work-related tasks or personal projects, this matrix helps me prioritise processes more effectively, efficiently and overall has made a huge difference to my time management skills.
What is an Einsenhower matrix?
Also known as the Eisenhower decision matrix, this useful tool helps you simplify the process of task prioritisation based on criteria such as urgency and importance. Once you’ve managed to define and sort out tasks that need immediate attention, you’ll find it easier to delegate or even completely leave aside less critical tasks.
What are the decision principles of the Eisenhower decision matrix?
This matrix is made up of 4 categories that you split your tasks into according to a very simple evaluation:
- Urgent and important tasks – includes priority items on your to-do list, tasks that require your immediate attention: deadlines, emergencies, meetings etc.
- Not urgent, but important tasks – includes tasks or activities that are not urgent, but are important: sports, financial planning, family time, grocery shopping etc.
- Urgent, but not important tasks – includes activities marked as urgent, but not important as they do not influence long-term goals. These tasks can easily be delegated when possible and can consist of: answering emails and phone calls, replying to a co-worker, etc.
- Not urgent, not important tasks – includes tasks that are not urgent or important as they will not help you reach your goals. These are considered to be distractions and are better left undone. A great example of this – checking your Facebook status – stop it 😀
Why I love the Einsenhower matrix
It helps you distinguish the difference between important and urgent tasks. You would think the distinction between these things are obvious; maybe. However, seeing it written down is such a way as in this matrix has a way of solidifying your objectives for the day/week. Being aware of this distinction will help you maintain a clear overview of your schedule at all times, leading to streamlined processes and increased efficiency.
What is Eisenhower’s urgent vs. important principle?
I get this question a lot and a simple way of explaining it would be:
- Important tasks are activities with an outcome that helps you reach your goals
- Urgent tasks are duties that require your immediate attention and are associated with achieving someone else’s targets. If they are not dealt with right away, their consequences will be noticed immediately.